SFE -- Self archiving policy

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Society for Endocrinology policy on self archiving on institutional and other repositories

Introduction
Statement of policy
Disclaimer to be included in deposited manuscripts

Introduction

Various research funders around the world, including the NIH in the USA and the Wellcome Trust and Medical Research Council in the UK, amongst others, have begun either to request or require that researchers they have funded deposit copies of the resulting articles on free-to-view online repositories (either institutional or otherwise), provided they have been accepted by a peer reviewed journal.

The Society for Endocrinology supports the wide dissemination of the research it publishes. At the same time, most researchers in this discipline value the quality stamp and the ease of access that acceptance in the Society’s journals provides. These activities must be supported financially in some way; traditionally this has been by means of subscriptions by libraries to the journals, which also entitle institutions to online access.

The Society is also open to the possibilities offered by alternative business models, and has launched an experimental author-pays, free-to-reader model for its journal Endocrine-Related Cancer (see Free Access Option). It is now also extending this in all of its journals to allow for the immediate free online availability of papers whose funders require access to be made free sooner than 12 months from official publication, and as an option for Endocrine-Related Cancer authors who prefer the free-to-reader model (see below).The transition period to any new model is, however, fraught with risks. For the time being, any self archiving or other depositing of accepted or published material must be done in a way that does not threaten the journal's financial viability. It is also important that the online hosting of the final version of record remains under the Society’s control, so that researchers can check any other versions available online against the definitive version accepted for publication by the Society.

In order to balance these requirements, the Society has therefore arrived at the following policy.

Statement of policy

Authors whose research funding body or institution requires them to make their article freely available online earlier than 12 months from official publication must pay a Free Access Fee (see Free Access Payment Authorization Form) and section 2 below then applies. This is also optionally available for all Endocrine-Related Cancer authors (see also Free Access Option).

1. Without payment of the Free Access Fee

If you are the author of an article that has been accepted for publication in a journal published by the Society for Endocrinology and you have not paid the Free Access Fee , you may not self archive or otherwise deposit your article on freely available institutional or other online repositories (including PubMed Central), unless:

(i) The version deposited is the manuscript, as finally accepted by the relevant journal but prior to copy editing and page formatting.

(ii) The authors ensure that it will not become freely available to the public until 12 months after publication in the journal.

(iii) The manuscript made available in this way includes the disclaimer below:

Disclaimer. This is not the definitive version of record of this article.

[insert name of journal]

[insert DOI link]

[insert year of publication]

The DOI link mentioned above will be provided by the Society upon acceptance. Acceptance of these stipulations is a condition of publication; they are included in the assignment of copyright form .

2. Upon payment of the Free Access Fee

The Free Access Fee is currently £2000+VAT (UK pounds; VAT is sales tax set at 17.5%, and applies to all authors regardless of location). This fee is a compulsory condition of publication if your funding body or institution requires the article to be made freely available sooner than 12 months after publication (this is the case for research funded in whole or in part by the Wellcome Trust or the UK's Medical Research Council, for example; see Free Access Payment Authorization Form). In return for this fee, the Society for Endocrinology will

Make the article freely available to all on the journal's web site immediately upon official publication;
Deposit the final published article on PubMed Central for public release immediately upon publication, so that authors need do nothing more to comply fully with the policies of funding bodies such as the Wellcome Trust;
Permit unrestricted non-commercial use, distribution and reproduction in any medium, provided the original work is properly cited, subject to the terms of the Society's Re-use Licence.

You are not then bound by conditions (i) and (ii) set out in section 1 above: you are free to post copies of the final published version on any online repositories or other web sites as soon as you like. In this case, please do not deposit your accepted manuscript (as opposed to the final published version) unless you also include the disclaimer at point (iii) above.